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Business Continuity is more than just common sense. It’s all about protecting your business and being prepared for whatever disasters may come your way. It is about having a plan that will enable your business to mitigate risk, continue doing business and recover as quickly as possible.
Business Continuity is defined as the capability of the organisation to continue delivery of products or services at acceptable predefined levels following a disruptive incident.
An often overlooked area is information, in whatever form it may take – including microfilm. Nearly all organisations “back-up” their digital data whether it’s taking a copy of data held on servers, shared drives or even local devices, it’s a valuable resource. Backing up data is essential to every business should it be lost that information is usually irreplaceable and could result in the failure of that business. Not only is it good business practice but in many cases there is a regulatory requirement to keep this information in a secure manner.
Your microfilm library probably holds information that you still access and if that information relates to employees, contracts, pension schemes, human resources etc. then there’s a strong likelihood there is a regulatory requirement to keep it. It’s also a fact that in most cases all the information held on microfilm is the only copy the business has – a precarious position to be in.
Scanning bureaus will often quote the most obvious benefits of having your microfilm scanned: space saving, easier storage, instant access and sharing capabilities. Possibly one of the most important benefits is the ease with which digital copies of your microfilm can be replicated or backed-up.
Incorporating digital versions of microfilm images in to an existing I.T. back-up schedule is usually a simple process and will offer your business access in the event of a disaster recovery scenario. It will also provide an opportunity to include provisions in your Business Continuity Plan to meet all your regulatory requirements.
If you’re considering converting your microfilm you may well be asking the question “What will it cost to scan my microfilm?” maybe you should also be asking “What would be the cost if we don’t convert our microfilm.”
Sunrise Imaging provides a wealth of digitisation services with years of experience scanning microfilm, microfiche, roll film and all types of documents. To find out how we can assist you with your scanning project contact Sunrise Imaging today by email at email@example.com, by telephone on 020 8255 2011 or via the Contact Form below.